Real Estate Deal Secretary & Accountant - Full Time Salary

We are a brand new Royal LePage office looking for a 1 Full Time Deal Administrator/Accountant to do both tasks for approximately 20 – 30 agents to start. The office will be opening as of November 1, 2017.  We are located at Avenue Rd & Eglinton and you will also be provided with 1 free parking spot.  This will be a Full Time position with Salary plus benefits and Salary can be discussed based on your experience level.

Qualifications:

• 2+ years of previous Deal Admin and accounting experience
• Experience with Lone Wolf Technologies software and The Microsoft Office
• Polished and professional demeanor and presentation
• Excellent communication skills and command of the English language
• Ability to the multi task and work in a fast-paced environment
• Ability to thrive as part of team
• Strong analytical skills and attention to detail
• Computer literacy and enthusiasm for the Real Estate industry
• Great memory and ability to remember names and transactions
• High level of discretion and confidentiality

Responsibilities:

• Oversee processing of all brokerage transactions, liaise with solicitors and external brokerages, and ensure that licensing board rules and regulations are being enforced and followed
• Check accuracy of all deals and immediately report any missing paperwork elements, ensuring all deals have requisite paperwork, waivers, FINTRACS etc.
• Monitor Real Estate Trust and Commission Trust Accounts
• Issue commission cheques to brokerages and agents and balance of deposit cheques to vendors
• Act as bookkeeper, managing Operating Account and invoicing and payment of customers and suppliers, issuing payroll, distributing general expense statements to agents, and completing monthly reconciliations
• Prepare and remit tax filing and deductions, issue T4’s and T4A’s, prepare year end Adjusting Journal Entries and close out the fiscal year
• Produce and analyze financial and sales reports, balance sheets, and budgets
• Maintain organized accounting filing system
• Keep all accounting records, cheques and deposit books locked and secure
• Deposit cheques at the bank
• Advanced knowledge of Stratus MLS